Interview Arrangements and Procedures for Vietnamese Students

The Asia Pacific School of Business takes the leading role in organizing and managing the entire interview process for Vietnamese students applying to the joint dual - degree programs with Chinese partner institutions from July 15 - July 25, 2025. The following is a detailed breakdown of the arrangements and procedures.

1. Pre - interview Preparation Phase (Led by the Asia Pacific School of Business)

1.1 Application Deadline Management

The Asia Pacific School of Business is responsible for setting and enforcing the application deadline. All Vietnamese applicants must submit their applications through the school's designated international student application platform in China by 23:59 (China Standard Time) on June 30, 2025. The school will send multiple reminder emails in the weeks leading up to the deadline to ensure applicants are aware of the requirement. Any application received after this time will be automatically rejected for this interview cycle.

1.2 Comprehensive Document Verification

From July 1 - July 5, 2025, an expert team assembled by the Asia Pacific School of Business, in close cooperation with representatives from Chinese partner institutions, will conduct a meticulous verification of all submitted application documents.

●  Academic Transcripts: The team will cross - check transcripts with the issuing institutions to confirm their authenticity, ensuring that the grades and courses are accurately represented.

●  Recommendation Letters: They will verify the credibility of the recommenders and the content's relevance to the applicant's suitability for the program.

●  Personal Statements: The statements will be reviewed for compliance with the program's requirements, checking for clarity of purpose, coherence, and alignment with the program's educational objectives. Applicants with document discrepancies will receive an official notice from the Asia Pacific School of Business via email, specifying the issues and the deadline (usually within 3 working days) for submitting corrected or supplementary materials. Failure to respond timely will lead to disqualification from the interview.

Applicants with document discrepancies will receive an official notice from the Asia Pacific School of Business via email, specifying the issues and the deadline (usually within 3 working days) for submitting corrected or supplementary materials. Failure to respond timely will lead to disqualification from the interview.

1.3 Interview Invitation and Communication

On July 6, 2025, the Asia Pacific School of Business will dispatch personalized interview invitations to eligible candidates. Each invitation will:

●  Mode and Time Details: Clearly indicate whether the interview will be online or on - site, along with the exact date, time (in China Standard Time), and duration (30 - 45 minutes).

●  Online Interviews: For online sessions, provide a secure link to the video conferencing platform (e.g., Zoom or Tencent Meeting), unique meeting ID, password, and a step - by - step guide on technical setup. A dedicated technical support hotline and email will also be included for immediate assistance.

●  On - site Interviews: For in - person interviews, specify the exact address of the Chinese partner institution's interview venue, registration desk location, required arrival time (30 minutes prior to the interview), and the list of identification documents to bring (valid passport, etc.).

●  Interview Guidelines: Attach a detailed document outlining the interview structure, evaluation criteria, and code of conduct during the interview.

2. Interview Execution Phase (July 15 - July 25, 2025)

2.1 Online Video Interview Management (July 15 - July 20, 2025)

The Asia Pacific School of Business will oversee the entire online interview process:

●  Pre - interview Checks: The school's technical team will monitor the video conferencing platform from 15 minutes before each scheduled interview to ensure stability. Applicants are required to log in during this time for equipment testing, including camera, microphone, and internet connection. Technical support staff will be on standby to resolve any connectivity or software issues promptly.

●  Panel Coordination: At the designated start time, the school will coordinate the entry of the interview panel members, which consist of academic professors from Chinese partner institutions, international student affairs representatives, and potentially an Asia Pacific School of Business expert. The panel will follow a standardized interview ｓｃｒｉｐｔ provided by the Asia Pacific School of Business, covering the introduction (2 - 3 minutes), academic knowledge assessment, Chinese language proficiency evaluation, cultural adaptability questions, and program - specific inquiries.

●  Recording and Documentation: With prior consent from applicants, all online interviews will be recorded by the Asia Pacific School of Business for quality assurance and review purposes. Panel members will fill out an electronic score sheet immediately after each interview, submitting their initial scores and comments to the school's centralized evaluation system.

2.2 On - Site Interview Arrangement (July 21 - July 25, 2025)

The Asia Pacific School of Business will work closely with Chinese partner institutions to manage on - site interviews:

●  Venue Setup and Logistics: The school will collaborate with the host institution to ensure the interview venue is properly arranged, including setting up signages, waiting areas, and interview rooms with appropriate furniture, stationery, and audio - visual equipment. Backup power supplies and communication devices will be available in case of emergencies.

●  Registration and Check - in: On the interview days, Asia Pacific School of Business staff will be present at the registration desk, working alongside Chinese partner institution staff. They will verify applicants' identities, collect necessary documents, and guide them to the waiting area. A strict time schedule will be maintained to ensure interviews start on time.

●  Interview Process: Similar to online interviews, the on - site interview panel will adhere to the standardized procedure. The Asia Pacific School of Business will ensure that the interview environment remains professional and conducive to fair assessment. After each interview, panel members will submit their scores and feedback to the school for further processing.

3. Interview Evaluation Phase

3.1 Ongoing Assessment (July 15 - July 25, 2025)

Throughout the interview period, panel members will conduct real - time evaluations based on the established criteria:

●  Academic Performance Potential (40%): Assess applicants' depth of knowledge in the intended major, ability to analyze and solve problems, and potential for academic growth in the program.

●  Chinese Language Proficiency (30%): Evaluate speaking, listening, reading, and writing skills demonstrated during the interview, focusing on fluency, accuracy, and appropriateness of language use.

●  Cultural Adaptability and Understanding (20%): Gauge applicants' awareness of Chinese culture, ability to adapt to a new cultural environment, and cross - cultural communication skills.

●  Motivation and Suitability for the Program (10%): Determine the applicant's genuine interest in the program, alignment of career goals with the program's offerings, and potential contribution to the academic community.

3.2 Post - interview Score Aggregation (July 26 - July 28, 2025)

The Asia Pacific School of Business will centralize and process all interview scores:

●  Data Collection: The school's administrative team will collect score sheets from all panel members, ensuring data integrity and completeness.

●  Calculation: Using a dedicated software system, the average score for each criterion will be calculated for every applicant. Then, the final overall score will be determined by applying the weighted percentage distribution (40% for academic performance, 30% for language proficiency, 20% for cultural adaptability, and 10% for motivation).

●  Quality Check: A quality control team within the Asia Pacific School of Business will review the calculated scores to identify any potential errors or anomalies.

4. Post - interview Follow - up Phase

4.1 Result Announcement (July 30, 2025)

The Chinese partner institution, under the guidance and approval of the Asia Pacific School of Business, will send out official result notifications via email:

●  Successful Applicants: The email will congratulate the candidates, provide detailed instructions on the enrollment process (e.g., tuition payment deadline, required documents for registration), and offer visa application support, including contact information for the school's visa assistance team.

●  Unsuccessful Applicants: The notification will inform candidates of the outcome, accompanied by constructive feedback on their performance in each evaluation area. This feedback aims to help applicants improve for future applications.

4.2 Enrollment and Visa Support (July 30 - August 10, 2025)

The Asia Pacific School of Business and Chinese partner institutions will jointly provide comprehensive support to successful applicants:

●  Enrollment Guidance: The school will host online orientation sessions and provide detailed enrollment handbooks, covering topics such as course registration, campus facilities access, and academic regulations. Dedicated enrollment advisors will be available to answer individual questions.

●  Visa Application Assistance: The institutions will assist applicants in preparing necessary visa documents (e.g., JW201/JW202 forms, admission letters), providing step - by - step guidance on the visa application process at the Chinese embassy or consulate in Vietnam. They will also offer mock visa interview sessions to increase the chances of successful visa acquisition.

Appendix:  Interview Procedures for Vietnamese Students Applying to Joint Dual - Degree Programs in China